- Dg-shadow-ai - mailman.kantarainitiative.org

Shadow AI Bi-Weekly Thursday April 23
by Chris Olsen 22 Apr '26

22 Apr '26

Topic: Shadow AI DG - Bimonthly calls Time: Apr 23, 2026 01:00 PM Eastern Time (US and Canada) Every 2 weeks on Thu, 78 occurrence(s) Please download and import the following iCalendar (.ics) files to your calendar system. Weekly: https://us06web.zoom.us/meeting/tZUlduutrzkpEtzBiFKazLpsH_ghOJvEnxHr/ics?ic… <https://www.google.com/url?q=https%3A%2F%2Fus06web.zoom.us%2Fmeeting%2FtZUl…> Join Zoom Meeting https://us06web.zoom.us/j/81812512388?pwd=7RK9tB37CpqUWaIlvFN6WfwfGXaNNa.1 <https://www.google.com/url?q=https%3A%2F%2Fus06web.zoom.us%2Fj%2F8181251238…> Meeting ID: 818 1251 2388 Passcode: 904850 Last week's recap: This was the first meeting of the Shadow AI Working Group, where Chris Olsen was elected as chair and the group discussed administrative procedures and deliverables. The three voting members (Chris, Brian Muldoon, and Debbie) established a bi-monthly meeting cadence and agreed to focus on shadow AI detection and governance rather than duplicating existing identity and access management work. The group discussed the rapid pace of AI development and the need for timely deliverables, with Debbie volunteering to gather best practice documents and create an outline for the work. Amanda provided administrative guidance on using the wiki, setting up Confluence accounts, and following Kantara's policies, while noting that the group's charter already exists and can be referenced for goals and scope. https://docs.zoom.us/doc/mLiMKkAzStuOPCuLnBRK7A Agenda April 23rd: 1. Welcome and Administrative Updates (5 min) Review of attendance and any new members Confirmation of bi-monthly meeting cadence Quick recap of key Kantara policies (Code of Conduct, IPR options, antitrust reminder) 2. Action Item Review (10 min) Amanda: GPA form status and Confluence/wiki account setup Debbie: Progress on gathering AI governance best practice documents (NIST, ISO, etc.) and draft outline Chris: Status of calendar setup and meeting scheduling (avoiding IIW dates) Others: Any open administrative or coordination items 3. Shadow AI Governance Deliverable Planning (20 min) Discussion of Debbie’s initial outline or proposed structure Identification of key content areas and contributors Next steps for document drafting on the wiki 4. Participation and Outreach (10 min) Plan to engage the wider mailing list and co-proposers Strategies for increasing visibility (LinkedIn, Kantara announcements) 5. Next Meeting Planning (5 min) Confirm next meeting date/time Assign action items and responsibilities Thanks, Chris

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1st Shadow AI Meeting - April 9th, 10AM PT/1PM ET
by Amanda Gay 09 Apr '26

09 Apr '26

Hi all: We are looking forward to the first Shadow AI call this Thursday, April 9th at 10AM PT/1PM ET. Here is the draft agenda <https://kantara.atlassian.net/wiki/spaces/DSAITWDG/pages/1722056706/09+Apri…>. Zoom details are below: https://us06web.zoom.us/j/89667115301?pwd=kInmkj7aYxcWgZ5MTJQFyHCMCAzXak.1 <https://www.google.com/url?q=https://us06web.zoom.us/j/89667115301?pwd%3DkI…> Meeting ID: 896 6711 5301 Passcode: 278011 Please reach out with any questions/updates. We look forward to seeing everyone! Best, -Amanda -- Amanda Gay | Work Groups and Membership [image: Logo, company name Description automatically generated] Phone: +1 571-475-8895 LinkedIn: @KantaraInitiative

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Shadow AI - 1st meeting, Thursday, April 9th
by Amanda Gay 02 Apr '26

02 Apr '26

Good afternoon all: Thanks to those who responded to the Shadow AI 1st Meeting Poll! The first meeting will take place on *Thursday, April 9th at 10AM PT/1PM ET. * Poll responders have been added to the calendar event (if you'd like to be added, please let me know!), and I'm including the Zoom details below: https://us06web.zoom.us/j/89667115301?pwd=kInmkj7aYxcWgZ5MTJQFyHCMCAzXak.1 <https://www.google.com/url?q=https://us06web.zoom.us/j/89667115301?pwd%3DkI…> Meeting ID: 896 6711 5301 Passcode: 278011 A formal meeting notice including a draft agenda will be sent early next week. In the meantime, if you plan to participate in the Shadow AI DG, please complete the Kantara Group Participation Agreement <https://kantarainitiative.org/gpa-signup/>. We look forward to the first call! Best, -Amanda -- Amanda Gay | Work Groups and Membership [image: Logo, company name Description automatically generated] Phone: +1 571-475-8895 LinkedIn: @KantaraInitiative

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Final reminder - Shadow AI 1st Call Doodle Poll
by Amanda Gay 01 Apr '26

01 Apr '26

Good morning Shadow AI List: This is the *final day* to participate in the Doodle poll for the Group's first meeting in April. Please complete the poll by 5PM ET, TODAY! Available times in both Pacific and Eastern times are noted below: • Tue, April 7; 1–2 PM PT/ 4-5PM ET • Wed, April 8; 8–9 AM PT/11AM-12PM ET • Thu, April 9; 10–11 AM PT/1-2PM ET • Fri, April 10; 9–10 AM PT/12-1PM ET Doodle Poll <https://doodle.com/group-poll/participate/epoKvWNd> Reminder: The Doodle Poll shows the Eastern Time option (please set the drop down menu on the upper right of the poll to GMT-4/New York/Eastern). The confirmed time slot and supporting Zoom link/calendar invite will be sent by April 3rd. Reach out to staff(a)kantarainitiative.org with questions or issues. We look forward to the first call! Best, -Amanda -- Amanda Gay | Work Groups and Membership [image: Logo, company name Description automatically generated] Phone: +1 571-475-8895 LinkedIn: @KantaraInitiative

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Reminder - Shadow AI 1st Call Doodle Poll
by Amanda Gay 30 Mar '26

30 Mar '26

Good afternoon Shadow AI List: This is a reminder to complete the Doodle poll for the Group's its first meeting in April. Available times in both Pacific and Eastern times are noted below: • Tue, April 7; 1–2 PM PT/ 4-5PM ET • Wed, April 8; 8–9 AM PT/11AM-12PM ET • Thu, April 9; 10–11 AM PT/1-2PM ET • Fri, April 10; 9–10 AM PT/12-1PM ET Doodle Poll <https://doodle.com/group-poll/participate/epoKvWNd> Reminder: The Doodle Poll shows the Eastern Time option (please set the drop down menu on the upper right of the poll to GMT-4/New York/Eastern). Please complete the poll by April 1st! The confirmed time slot and supporting Zoom link/calendar invite will be sent by April 3rd. Reach out to staff(a)kantarainitiative.org with questions or issues. We look forward to the first call! Best, -Amanda -- Amanda Gay | Work Groups and Membership [image: Logo, company name Description automatically generated] Phone: +1 571-475-8895 LinkedIn: @KantaraInitiative

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Shadow AI - Poll for 1st Call
by Amanda Gay 23 Mar '26

23 Mar '26

Good afternoon Shadow AI List: Thank you for your patience as we work towards Shadow AI meetings! The Group plans to hold its first meeting in April. Available times in both Pacific and Eastern times are noted below: • Tue, April 7; 1–2 PM PT/ 4-5PM ET • Wed, April 8; 8–9 AM PT/11AM-12PM ET • Thu, April 9; 10–11 AM PT/1-2PM ET • Fri, April 10; 9–10 AM PT/12-1PM ET Doodle Poll <https://doodle.com/group-poll/participate/epoKvWNd> Reminder: The Doodle Poll shows the Eastern Time option (please set the drop down menu on the upper right of the poll to GMT-4/New York/Eastern). Please complete the poll by April 1st! The confirmed time slot and supporting Zoom link/calendar invite will be sent by April 3rd. Reach out to staff(a)kantarainitiative.org with questions or issues. We look forward to the first call! Best, -Amanda -- Amanda Gay | Work Groups and Membership [image: Logo, company name Description automatically generated] Phone: +1 571-475-8895 LinkedIn: @KantaraInitiative

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Fwd: Shadow AI - Launch and Mailing List
by Amanda Gay 03 Dec '25

03 Dec '25

Good afternoon and welcome to the ShadowAI Mailing list: Thank you for your patience as I navigated some technical difficulties related to the mailing list set-up! As noted below, the ShadowAI DG has been formally launched at Kantara Initiative. I'll be finishing up the admin pieces in the coming weeks (including the webpage, Wiki, etc). We are excited to get started on the work! To jump-start communications, I've added those who signed up with initial interest to this mailing list (please let me know if you wish to unsubscribe!) as well as the DG proposers and sponsors. ***Note:* A GPA <https://kantarainitiative.org/gpa-signup/> must be completed (including the proposers/sponsors) before you are an official part of the Group. You may stay on the mailing list as a subscriber/observer, but you will not be listed on the roster or given privileges on the Wiki space. A Doodle poll was conducted several weeks ago, however, there seemed to be some schedule conflicts in terms of picking a regular day/time. Chris - please reach out to me directly in order to discuss! Finally - for those of who are also Members of Kantara, don't forget to register <https://kantarainitiative.org/agm/> for next week's AGM meeting! Thank you to all of you for your interest in the ShadowAI DG, and we look forward to your progress! Best, -Amanda ---------- Forwarded message --------- From: Amanda Gay <amanda(a)kantarainitiative.org> Date: Wed, Nov 19, 2025 at 8:00 AM Subject: --NOTICE--New Kantara Discussion Groups Launched: Shadow AI and Blinding Identity Taxonomoy To: <kantara-initiative--member-notices-and-ballots(a)kantarainitiative.org>, <lc(a)kantarainitiative.org>, Kantara Board of Directors < directors(a)kantarainitiative.org> [image: Logo, company name Description automatically generated] Good morning all: We are excited to announce the launch of two new Discussion Groups at Kantara Initiative: - Blinding Identity Taxonomy Discussion Group <https://kantarainitiative.org/coming-soon-blinding-identity-taxonomy-discus…> (BIT DG): BIT aims to evolve and maintain the Blinding Identity Taxonomy as an informative taxonomy for identifying and managing personally identifiable information (PII) and quasi-identifiable information (QII), establishing it as a Kantara product and producing a Blinding Identity Taxonomy Report 2.0 and a BIT Supplementary Report 2.0. - Shadow AI in the Workplace Discussion Group <https://kantarainitiative.org/work-groups/coming-soon-shadow-ai-in-the-work…> (Shadow AI DG): The rapid adoption of generative AI tools such as ChatGPT, GitHub Copilot, and other AI-powered applications has led to a growing phenomenon known as “Shadow AI”, the unsanctioned use of AI tools by employees without the knowledge or approval of their organization. While these tools can significantly enhance productivity, creativity, and efficiency, they also introduce serious risks. Shadow AI will explore the causes, implications, and mitigation strategies related to Shadow AI in enterprise environments. The anticipated output is a report that outlines the risks, organizational vulnerabilities, and practical countermeasures. To participate in one or both, please complete the Kantara GPA, <https://kantarainitiative.org/gpa-signup/> and the staff will add you to the mailing list. The first meeting date will be announced shortly via each Group’s list. Please forward to any interested parties in your network! Thank you for your involvement and support of Kantara Initiative! Best, -Amanda -- Amanda Gay | Work Groups and Membership [image: Logo, company name Description automatically generated] Phone: +1 571-475-8895 LinkedIn: @KantaraInitiative -- Amanda Gay | Work Groups and Membership Kantara Initiative -- Amanda Gay | Work Groups and Membership Kantara Initiative

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