This was the first meeting of the Shadow AI Working Group, where Chris Olsen was elected as chair and the group discussed administrative procedures and deliverables. The three voting members (Chris, Brian Muldoon, and Debbie) established a bi-monthly meeting cadence and agreed to focus on shadow AI detection and governance rather than duplicating existing identity and access management work. The group discussed the rapid pace of AI development and the need for timely deliverables, with Debbie volunteering to gather best practice documents and create an outline for the work. Amanda provided administrative guidance on using the wiki, setting up Confluence accounts, and following Kantara's policies, while noting that the group's charter already exists and can be referenced for goals and scope.

https://docs.zoom.us/doc/mLiMKkAzStuOPCuLnBRK7A

Agenda April 23rd:

1. Welcome and Administrative Updates (5 min)
Review of attendance and any new members
Confirmation of bi-monthly meeting cadence
Quick recap of key Kantara policies (Code of Conduct, IPR options, antitrust reminder)
2. Action Item Review (10 min)
Amanda: GPA form status and Confluence/wiki account setup
Debbie: Progress on gathering AI governance best practice documents (NIST, ISO, etc.) and draft outline
Chris: Status of calendar setup and meeting scheduling (avoiding IIW dates)
Others: Any open administrative or coordination items
3. Shadow AI Governance Deliverable Planning (20 min)
Discussion of Debbie’s initial outline or proposed structure
Identification of key content areas and contributors
Next steps for document drafting on the wiki
4. Participation and Outreach (10 min)
Plan to engage the wider mailing list and co-proposers
Strategies for increasing visibility (LinkedIn, Kantara announcements)
5. Next Meeting Planning (5 min)
Confirm next meeting date/time
Assign action items and responsibilities

Thanks,

Chris